Post by moon125 on Nov 4, 2024 0:22:08 GMT -4
Writing a report in English ( report ) is an excellent way to summarize data and information collected for a study or project.
But how to write a report in English?
This article will demonstrate how to organize your data – whether quantitative or qualitative – into a coherent report.
What are the topics of a report in English?
There are several types of reports , which serve a wide variety of purposes.
What most reports have in common is that they serve to gather data and information objectively in order to create a document relevant to a project shopify website design or study. So, when writing a report in English, you can include topics such as the following, depending on the nature and purpose of the document:
Title page ;
Summary ( executive summary – business reports ), ( abstract – academic reports );
Index ( table of contents );
Definitions – terminology
Introduction ;
Purpose and specific objectives ( general purpose and specific objectives );
Results and discussion ;
Conclusion ( conclusion );
Recommendations ( recommendations );
Appendixes / List of Figures and List of Tables .
Clearly define the scope of your report in English
The scope of a report in English ( scope of the report ) will determine what information is included and what information is left out of the document.
To do this, reflect on the general purpose ( purpose/aim ) and specific objectives ( specific objectives ) of the report in English to define, in advance, what needs to be included.
Another important point is to understand who the target audience for your report is.
So, think about the following questions:
Is your reader familiar with the terminology used in the report?
If your target audience is unfamiliar with the terminology used in the English report, it is important to create a definitions section . This will serve as a glossary, explaining the meaning of each key term used .
How familiar is your reader with the processes described in the report?
This will determine how specific you should be about describing and characterizing each process.
What information is crucial and what information is dispensable for the reader of your English report?
Knowing what is or is not essential for the reader of your report is important to keep it brief and concise in its purpose.
So, with these questions answered, you will be able to write an accurate and cohesive report in English.
Write a relevant introduction
An effective introduction sets the reader's expectations and provides context for the rest of the report. It also helps readers decide whether they want to read the entire report.
The introduction to your report in English should contain:
The importance or significance of your report within a context;
The overall purpose of your report;
The points that will be discussed/reported;
A description of how your report will be useful/how it will be used within an implementation, improvement or change context.
Below are some useful expressions for writing the introduction of a report in English:
This report was prepared to guide the implementation of the project… This report has been prepared to guide the implementation of the project…
The need to write this report arose from… The need to prepare this report arose from…
To prepare this report, the aspects considered were… To prepare this report, the aspects considered were…
The following report will focus on discussing issues such as… The following report will focus on discussing issues such as…
The data and information gathered in this report will be used for the purpose of… The data and information gathered in this report will be used for the purpose of…
Describe the purpose of your report
Before writing any report, make sure you have a clear understanding of what you are trying to accomplish.
What is the purpose of your report? Does it have any other specific objectives ?
To determine these points, consider the following:
What do you hope to achieve by creating this report?
What discoveries do you want to share with others?
How many and what details do you need to provide? In what order?
What should be kept in focus throughout the topics of your report?
These questions will help you determine what type of research you should focus on to collect data for your English report.
Below are some expressions and terms that can be used to write the objective of a report in English:
The aim(s) of this report is/are as follows: The purpose(s) of this report are as follows:
This report has the purpose of… This report aims to…
The main purpose of this report is to… The main purpose of this report is to…
The aim of this repor tis to present a set of data regarding… The purpose of this report is to present a set of data on…
The specific objectives of this report are listed below: The specific objectives of this report are listed below:
This report has the following as its specific objectives: This report has the following specific objectives:
Both the general purpose and the specific objectives of the report in English can be described in text or bullet point form .
report in english
Organize your material logically
Your report material consists of all the qualitative and quantitative data gathered to guide your final conclusions.
To ensure your report flows easily, organize your data into logical sections and subsections.
Start with a summary section that presents the main points of the report.
Then use subheadings to further detail each point.
Finally, end with a conclusion that ties together all the elements of your English report.
Below are some common data sections used in English-language companies' Annual Reports :
Letter from the CEO Letter from the Director General
Corporate Information / Vision and Mission Corporate Information / Vision and Mission
Operational Highlights Operational Highlights
Corporate Governance Corporate Governance
Information on shares of the company Company stock information
Financial Statements Financial statements
Write a conclusion
The conclusions of your report in English should be described at the end of the document in order to guide the reader on what can be drawn from the results found.
This section should indicate:
Whether the general and specific objectives were achieved and to what extent they were achieved;
Summarize key findings ;
Explain any limitations encountered ( limitations );
Describe how the report can make certain implementation of projects/improvements possible .
But how to write a report in English?
This article will demonstrate how to organize your data – whether quantitative or qualitative – into a coherent report.
What are the topics of a report in English?
There are several types of reports , which serve a wide variety of purposes.
What most reports have in common is that they serve to gather data and information objectively in order to create a document relevant to a project shopify website design or study. So, when writing a report in English, you can include topics such as the following, depending on the nature and purpose of the document:
Title page ;
Summary ( executive summary – business reports ), ( abstract – academic reports );
Index ( table of contents );
Definitions – terminology
Introduction ;
Purpose and specific objectives ( general purpose and specific objectives );
Results and discussion ;
Conclusion ( conclusion );
Recommendations ( recommendations );
Appendixes / List of Figures and List of Tables .
Clearly define the scope of your report in English
The scope of a report in English ( scope of the report ) will determine what information is included and what information is left out of the document.
To do this, reflect on the general purpose ( purpose/aim ) and specific objectives ( specific objectives ) of the report in English to define, in advance, what needs to be included.
Another important point is to understand who the target audience for your report is.
So, think about the following questions:
Is your reader familiar with the terminology used in the report?
If your target audience is unfamiliar with the terminology used in the English report, it is important to create a definitions section . This will serve as a glossary, explaining the meaning of each key term used .
How familiar is your reader with the processes described in the report?
This will determine how specific you should be about describing and characterizing each process.
What information is crucial and what information is dispensable for the reader of your English report?
Knowing what is or is not essential for the reader of your report is important to keep it brief and concise in its purpose.
So, with these questions answered, you will be able to write an accurate and cohesive report in English.
Write a relevant introduction
An effective introduction sets the reader's expectations and provides context for the rest of the report. It also helps readers decide whether they want to read the entire report.
The introduction to your report in English should contain:
The importance or significance of your report within a context;
The overall purpose of your report;
The points that will be discussed/reported;
A description of how your report will be useful/how it will be used within an implementation, improvement or change context.
Below are some useful expressions for writing the introduction of a report in English:
This report was prepared to guide the implementation of the project… This report has been prepared to guide the implementation of the project…
The need to write this report arose from… The need to prepare this report arose from…
To prepare this report, the aspects considered were… To prepare this report, the aspects considered were…
The following report will focus on discussing issues such as… The following report will focus on discussing issues such as…
The data and information gathered in this report will be used for the purpose of… The data and information gathered in this report will be used for the purpose of…
Describe the purpose of your report
Before writing any report, make sure you have a clear understanding of what you are trying to accomplish.
What is the purpose of your report? Does it have any other specific objectives ?
To determine these points, consider the following:
What do you hope to achieve by creating this report?
What discoveries do you want to share with others?
How many and what details do you need to provide? In what order?
What should be kept in focus throughout the topics of your report?
These questions will help you determine what type of research you should focus on to collect data for your English report.
Below are some expressions and terms that can be used to write the objective of a report in English:
The aim(s) of this report is/are as follows: The purpose(s) of this report are as follows:
This report has the purpose of… This report aims to…
The main purpose of this report is to… The main purpose of this report is to…
The aim of this repor tis to present a set of data regarding… The purpose of this report is to present a set of data on…
The specific objectives of this report are listed below: The specific objectives of this report are listed below:
This report has the following as its specific objectives: This report has the following specific objectives:
Both the general purpose and the specific objectives of the report in English can be described in text or bullet point form .
report in english
Organize your material logically
Your report material consists of all the qualitative and quantitative data gathered to guide your final conclusions.
To ensure your report flows easily, organize your data into logical sections and subsections.
Start with a summary section that presents the main points of the report.
Then use subheadings to further detail each point.
Finally, end with a conclusion that ties together all the elements of your English report.
Below are some common data sections used in English-language companies' Annual Reports :
Letter from the CEO Letter from the Director General
Corporate Information / Vision and Mission Corporate Information / Vision and Mission
Operational Highlights Operational Highlights
Corporate Governance Corporate Governance
Information on shares of the company Company stock information
Financial Statements Financial statements
Write a conclusion
The conclusions of your report in English should be described at the end of the document in order to guide the reader on what can be drawn from the results found.
This section should indicate:
Whether the general and specific objectives were achieved and to what extent they were achieved;
Summarize key findings ;
Explain any limitations encountered ( limitations );
Describe how the report can make certain implementation of projects/improvements possible .